No Meeting Room, No Problem: How to Promote Effective On-Site Meetings

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A team collaborates around a high-top table while using Logitech Rally Board 65.

Time for an impromptu meeting? Not so fast, my friend.

With employees spending more and more time in the office (be it by choice or return-to-office mandate), companies are experiencing a new problem: overcrowding. On the surface, this would appear to be a desk space issue (and it is), but it has also placed a premium on meeting room availability.

We’ve all been in this same situation before:

Your team decides to hold an impromptu meeting. As you walk past every meeting room one by one, searching for an open room, the realization sets in that there is no meeting room available. Now, you can either postpone the meeting or wait (impatiently) for a spot to open up.

Neither solution is ideal, as time is wasted in both cases, but they don’t have to be the only solutions. In fact, there are some easy ways to circumvent these issues that introduce both flexibility and versatility into your workspace.

Introducing your on-the-go meeting pro

You don’t need a dedicated meeting room to have an effective meeting. Heck, you don’t even need chairs! All you need is a small area for your in-office folks to gather and a Logitech Rally Board 65.

What is Rally Board 65, you ask? It’s an all-in-one video conferencing solution made for any office space, open or closed, built on the tools you already trust. With a 65-inch touchscreen and AI-driven audio and video, all participants are seen and heard clearly and distractions are limited, creating an intimate environment for video collaboration, even if you’re smack in the middle of a busy office.

Adding to that versatility is your ability to flip the screen to match the camera angle to your eye level. If you’re standing or seated at a high-top table, set the camera to the top of the screen. If you’re sitting at a normal table height, flip the screen so the camera is placed at the bottom of the display. This flexibility lets you maintain natural eye contact wherever you meet, preserving the comfort of your collaboration session.

What’s more, Rally Board 65 is incredibly easy and quick to install. While you can mount your device to a wall or stand it up on legs, Rally Board 65 best serves your on-the-go meetings mounted to a rolling cart. This lets you wheel your device anywhere. All you need is a free outlet to get your meeting started.

Given the lack of real estate employees have to work with in the office, there is nothing more important than versatility. So by deploying flexible video conferencing solutions in your office, you significantly reduce the pressure to meet in designated locations and make it far simpler to meet on a whim.

Rally Board

Say goodbye to room scheduling chaos

If your impromptu meeting requires the privacy of a meeting room, that’s fine too. But it shouldn’t require you to play hide and seek with every meeting room across the office to find one that’s available. Instead, Logitech Tap Scheduler and Logitech Room Booking can simplify the process for you and leave all ambiguity out of the room selection equation.

By installing Tap Scheduler outside every meeting room, employees can easily detect which rooms are available for use. Not only is the room schedule easily accessible via a single tap, but each device clearly indicates occupancy status by shining a green or red light for all to see.

With Room Booking synced to your Tap Scheduler devices, you can ensure every room schedule is up to date. And for those cases where people pop in and out of Rally Bar-enabled rooms without scheduling, the Rally Bar device can detect occupancy for you and automatically adjust the occupancy status accordingly.

Tap Scheduler

As offices get busier, meeting room availability will only grow more scarce. But that doesn’t mean collaboration should be a casualty of your office setup. On the contrary, collaboration should thrive in the office, and you have the power to enable it.

By making meetings more portable and your office more versatile, people will feel empowered to meet whenever and wherever the need arises. With that attitude, collaboration will become second nature to everyone and the employee experience will reflect that.

Get the most of your office space so employees can get the most out of their experience. That is value you cannot put a price on.

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